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Students who receive federal and/or state funds administered by the Vernon
College (VC) Office of Financial Aid, must demonstrate satisfactory academic progress. The student's academic record
at VC is used to measure satisfactory progress and all periods of enrollment at VC must be counted, including any semesters
in which the student did not receive financial aid. There are three standards for satisfactory progress: cumulative
grade point average (GPA), successful completion of courses, and time frame.
- Grade Point Average
Students must maintain a cumulative GPA of at least 2.0. Grades of
A, B, C, D, F and WF contribute toward the cumulative GPA. Grades of W, P, I, AU, U
and G do not. Students who do not have a VC academic history (first time college
enrollment or incoming transfer students) will be assumed to be making satisfactory
progress at the time of first enrollment. Remedial course work will not be
included in the cumulative GPA. The last grade earned for a repeated course is included
in the students GPA.
Students may be funded for a repeated course.
Transfer grades are not included in the VC GPA calculation.
- Successful Completion of Courses
Students must successfully complete each semester at least 75% of
all hours attempted as of their enrollment at official count
day at VC. This includes both developmental and college level
course work. Successful completion is measured by grades of
A, B, C, D, and P. Grades of F, W, WF, I, G, U and AU are counted
toward the total hours attempted but not successfully completed each semester.
- Time Frame
Federal regulations specify that the maximum time
frame for program completion may not exceed 150% of the published
length of the program.
If the student switches degree or certificate programs, VC will not
count toward the 150% maximum time frame the credits attempted in the
old major. However, any courses that apply to the new program must
be counted. For transfer students, VC will count those transfer credits
that apply toward the new program.
Students who exceed the 150% maximum time frame
limit will no longer be eligible for financial aid. Developmental
classes do not count toward the 150% maximum time frame.
Credits that have been repeated will be counted toward the 150 percent
maximum time frame.
FAILURE TO MAINTAIN SATISFACTORY PROGRESS:
Financial Aid Probation
Students who fail to meet the cumulative grade point average and/or the successful completion of
course standards will be placed on Financial Aid Probation the following semester. Students
will be eligible to receive financial aid while on probation. If the two standards are met at the end
of the probationary semester, the probation will be removed. If, at the end of the probationary semester, the cumulative
GPA is not 2.0 or higher and/or the successful completion
of courses for the probationary semester is not 75% or higher, the student will be placed on Financial Aid Suspension.
Financial Aid Suspension
Financial Aid Suspension occurs when the cumulative grade point average
is less than 2.0 for two consecutive semesters and/or
less than 75% of attempted course work is successfully
completed for two consecutive semesters. Financial aid
suspension also occurs if the student receives all F's
for attempted classes in a semester. The Director of
Financial Aid also reserves the right, through professional
judgement, to place a student on financial aid suspension.
Students will not receive financial aid, this includes
student loans while on Financial Aid Suspension. In
order to regain eligibility, students must enroll at
VC and successfully complete 12 semester hours. In addition,
the student must also successfully complete at least
75% of the class in which they attempted since being
placed on financial aid suspension and their VC cumulative
GPA must be 2.0 or higher. When this is accomplished
the student will be removed from Financial Aid Suspension
and therefore eligible for financial aid. Financial
aid suspension is permanent and the student can not
regain their eligibility once they have been placed
on financial aid suspension for the third time. Students
are responsible for notifying the Office of Financial
Aid when they believe they have regained eligibility
for Financial Assistance.
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MONITORING:
Students progress will be reviewed at the end
of each long semester. December for students enrolled in
the Fall, Fall I and/or Fall II semester(s) May for students
enrolled in the Spring, Spring I, and Spring II semester(s)
and August for students enrolled in the Summer, Summer I,
and/or Summer II semester(s). Notification of a student's
probation or suspension status will be posted on his or
her Campus Connect account and students should access Campus
Connect to verify their status.
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APPEAL PROCEDURE:
Students placed on Financial Aid Suspension due
to lack of satisfactory progress may appeal the denial of
financial aid due to an unusual or extraordinary situation
that affected the student's progression toward the successful
completion of his or her program of study. Examples of unusual
circumstances include: injury or illness of the student
or family member, death of a relative of the student, maximum
time limit exceeded, or other special circumstances. The
appeal must be submitted in writing
with appropriate supporting documentation
to the Director of Financial
Aid and should include an explanation of the reason(s) why
the minimum academic standards where not achieved. Students
who are appealing the maximum time frame limit, must provide
a copy of their degree plan that has been signed by their
academic advisor. The Director of Financial Aid shall also
have the authority to place conditions upon the receipt
of any financial aid for those cases where aid is reinstalled.
The Director of Financial Aid will notify students in writing
of the results within 30 business days after receipt. Students whose
appeal is denied may submit a second level appeal in writing
to the Scholarship Committee. The second level appeal should
also be submitted to the Director of Financial Aid who will
, in turn, submit it to the Scholarship Committee. The Scholarship
Committee's decision will be final and will be reported
to the student in writing within 30 business days after receipt of
the second appeal.
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